Job Details

Director : Short Learning Programmes

Job Summary
UFS Short Learning Programmes Office
Post level 5
Contract appointment: 5 years
Job ID: 2899

Duties and responsibilities:

Leadership and Management

  • Establish a central UFS Short Learning Programme (SLP) Office, that will give strategic direction for the expansion of SLP offerings at the Institution.
  • Lead and manage the SLP Office at the UFS through collaboration with top management and Deans of Faculties.
  • Strategically lead SLP delivery at the UFS to become a financially viable initiative.
  • Report directly to the Vice-Rector: Academic (Deputy-Vice Chancellor: Academic).
  • Lead the design and approval process of a new UFS SLP policy in collaboration with institutional stakeholders, and  through benchmarking with external providers of SLP’s.
  • Strategic marketing of UFS SLP’s.
  • Develop and implement an innovative institutional strategy and business model for the generation of third-stream income through SLP delivery.
  • Manage data on SLP delivery and provide regular feedback to top management.
  • Monitor compliance with national guidelines, and the UFS SLP policy throughout the Institution.
  • Act as custodian of the UFS Short Learning Programme Policy.
  • Ensure the smooth running of systems and processes for the delivery of SLPs at the UFS.
  • Be at the forefront on the latest developments in SLP governance and administration, both nationally and internationally.
  • Lead and advise Faculties and Units on the requirements and processes relating to SLP design and delivery.
  • Collaborate with the Quality Assurance Unit to ensure appropriate integrity of SLP’s.
  • Report to the Academic Committee of Senate on SLPs at the UFS.

General Administration

  • Map and maintain an electronic database for Short Learning Programmes at the UFS.
  • Lead the setup of online and manual / automated admission and registration processes for SLP’s.
  • Update and coordinate the maintenance of a SLP Webpage.
  • Design a sustainable business plan for SLP delivery at the UFS
  • Lead and manage marketing of SLPs at the Institution.
  • Design and implement a marketing plan for the central marketing of SLP’s (in collaboration with relevant stakeholders).
  • Draw up standard operating procedures and development of templates to standardise SLP processes.
  • Write reports on SLP’s for the UFS Annual Report.
  • Take responsibility for the setup of a system for SLP’s in collaboration with relevant stakeholders.
  • Coordinate the certification process for SLP’s at the UFS.
  • Liaise with Finance and Faculties on a framework for the financial aspects  and auditing purpose for  SLP’s.
  • Coordinate system Setup on PeopleSoft (programme/plan/module).
  • Coordinate module scheduling on PeopleSoft (per class)

Academic Administration

  • Liaise with project managers and academic role plyers in faculties.

People Management

  • Manage staff in the Short Learning Programme Office.
  • Consultation with deans and other stakeholders offering SLPs.

Client Support

  • Liaise and negotiate with external stakeholders.
  • Support staff in procedures to manage and deliver SLP’s
  • Support academic staff in the preparation of short learning programme applications for accreditation.

Financial management

  • Manage the income and expenditure as part of the third stream funding of the University.

Inherent requirements:

  • Master’s degree on NQF level 9
  • Five (5) years’ experience in the higher education environment working with short learning programmes, preferably at a South African higher education institution.
  • A minimum of five (5) years’ proven leadership experience in a higher education institution.

Required competencies:

Business acumen

  • Proven mastery of the computer skills and software necessary for academic report writing, and visual presentation of research results.
  • High levels of efficiency regarding Computer Literacy, especially, Ms Word, Excel, Power point, etc.

Results orientated

  • The ability to work independently and under pressure.

Strategic thinking

  • High level report writing skills.
  • The ability to cope with a frequently changing work environment and adapt to emerging situations.
  • Extensive knowledge of systems in a Higher Education context.


  • Innovative and creative thinking and the ability to successfully lead and manage people.
  • Proven management and co-ordination skills within a South African university context.
  • The ability to lead and to encourage teamwork.
  • The ability to maintain high levels of personal motivation, energy and enthusiasm.
  • The ability to mobilise and inspire others towards shared goals.
  • Experience as a collaborative leader who inspires confidence and trust.

Building coalitions

  • Good interpersonal communication skills and the ability to function comfortably in the University’s richly   diverse working environment.
  • The ability to manage stakeholder relationships in a changing higher education environment.


  • PhD on NQF level 10 in Higher Education Studies, or related field.
  • Knowledge and experience in data management.
  • Experience of PeopleSoft and Learning Management Systems, such as Blackboard.

Term of office: Five years, with the possibility of re-appointment for a further term.

Assumption of duties: As soon as possible.

Closing date: 30 August 2019.

Salary: The salary scale is available on request.

Enquiries: For enquiries, please feel free to contact 051 401 9737/7267/9003 or email

Fringe benefits:

(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.


The University reserves the right not to fill the post. The University subscribes to and applies the principles prescribed by the Employment Equity Act. Preference will be given to candidates from the designated groups, in accordance with the principles of the aforementioned act and the employee profile of the specific department/division.

*NB! Applications may only be submitted online. Please ensure that all relevant documentation is attached to your application. INCOMPLETE OR APPLICATIONS SENT VIA EMAIL WILL NOT BE CONSIDERED. Please note: Compile/Convert all the below documents as one document (PDF or Word), when uploading it on the online applications system.

  • a detailed curriculum vitae and cover letter (please note that the first three (3) referees on your CV will be contacted with regard to reference checking);
  • certified copies (not older than 3 months) of all academic records;
  • certified copies (not older than 3 months) of qualifications (please provide the SAQA accreditation in the case of foreign qualifications);
  • a certified copy (not older than 3 months) of your identity document (ID);
  • Proof of registration with a Professional Body (if applicable);
  • A copy of your driver's license (if applicable).

The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.

External candidates can click HERE to apply online.
UFS staff members can log onto PeopleSoft, click Self Service, Recruiting, and Careers to apply online.

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