Job Details

3571: Chief Officer: Financial Aid (Post level 8)

Job Summary
• Assist in the development and updating of processes, procedures, policies and operational manuals. • Take responsibility for keeping up to date with NSFAS and the University rules. • Take responsibility for quality control of financial aid data

Department Finance

Financial Aid

Chief Officer: (Post level 8)

Job ID: 3571

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: Applications submitted through any other platform will not be considered. 

Please ensure that all relevant documentation is attached to your application. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.

  • a detailed curriculum vitae and cover letter (please note that the first three (3) referees on your CV will be contacted with regard to reference checking);
  • certified copies (not older than 6 months) of all academic records;
  • certified copies (not older than 6 months) of qualifications (please provide the SAQA accreditation in the case of foreign qualifications);
  • a certified copy (not older than 6 months) of your identity document (ID);
  • Proof of registration with a Professional Body (if applicable);
  • A copy of your driver's license (if applicable).

Duties and responsibilities:

  • Assist in the development and updating of processes, procedures, policies and operational manuals.
  • Take responsibility for keeping up to date with NSFAS and the University rules.
  • Take responsibility for quality control of financial aid data and capturing of data.
  • Assist with the planning and organisation of application-, award- and claim-related activities.
  • Assist with the administration and monitoring of policies, procedures and processes regarding financial aid.
  • Compile accurate and meaningful financial aid reports, development and conduct applicable research in this regard.
  • Attend and contribute towards the sectional meetings, general staff meetings etc.
  • Supervise and train staff.
  • Take responsibility for special projects.
  • Responsible for the preparing of NSFAS claims.

Inherent requirements:

  • A Bachelor's degree or a B.Tech degree on NQF level 7 with Accounting.
  • A minimum of five (5) years' relevant experience related to the duties and responsibilities or equivalent financial or banking experience.

Required competencies:
Business Acumen:

  • The ability to adhere to rules and strictly follow work regulations.
  • Proficient in using MS Office.


  • The ability to lead, take charge of situations, and offer opinions and directions to others.
  • The ability to be cooperative with others, display a good-natured attitude, and encourage people to work together.

Strategic Thinking:

  • The ability to carefully analyse information and use logic to address issues and problems at work.

Results Orientated:

  • The ability to set high standards, establish tough goals, and to work to achieve success.
  • The ability to be reliable, responsible, dependable and to fulfil obligations.

Building Coalitions:

  • The ability to interact with others and establish personal connections with people.


  • Knowledge of PeopleSoft.
  • Experience of working within the Higher Education environment, especially Financial Aid.
  • Sound knowledge of Financial Aid requirements and rules.

Assumption of duties: As soon as possible.

Closing date: 28 October 2020

The salary scale is available on request. 

For enquiries, please feel free to contact 051 401 9848/7705/7267 or email

Fringe benefits:

(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

The University reserves the right not to fill the post.  The University subscribes to and applies the principles prescribed by the Employment Equity Act.  Preference will be given to candidates from the designated groups, in accordance with the principles of the aforementioned Act and the employee profile of the specific department/division.

The UFS is committed to the pursuit of excellence, diversity and redress in achieving its equity targets. Our Employment Equity Plan is available at For this post, we seek particularly to attract black (i.e. African, Coloured and Indian) and disabled South African candidates.

Applications that are incomplete will not be considered. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.

External candidates can click HERE to apply online.
UFS staff members can log onto PeopleSoft, click Self Service, Recruiting, and Careers to apply online.

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