Job Details

3792: Director: Institutional Research & Academic Planning (5 year contract)

Job Summary
• Review and develop policies, procedures, frameworks and guidelines pertaining to quality assurance within UFS. • Responsible for the administration and maintenance of the UFS Programme Qualifications Mix (PQM), the concomitant plans and modules.

Directorate of Institutional Research and Academic Planning

Director (post level 5 - contract appointment: 5 years, with the possibility of reappointment for a further term)

Job ID: 3792

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: Applications submitted through any other platform will not be considered.

Please ensure that all relevant documentation is attached to your application. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.
  • A detailed curriculum vitae and cover letter (please note that the first three (3) referees on your CV will be contacted with regard to reference checking);
  • Certified copies (not older than 6 months) of all academic records;
  • Certified copies (not older than 6 months) of qualifications (please provide the SAQA accreditation in the case of foreign qualifications);
  • A certified copy (not older than 6 months) of your identity document (ID).
  • Proof of registration with a Professional Body (HPCSA or SABPP).
  • A copy of your driver's license (if applicable).
Duties and responsibilities:
  • Review and develop policies, procedures, frameworks and guidelines pertaining to quality assurance within UFS.
  • Responsible for the administration and maintenance of the UFS Programme Qualifications Mix (PQM), the concomitant plans and modules.
  • Manage the total approval process (internal and external) of qualifications, accreditation and registration of relevant academic programmes for contact as well as distance education provisioning.
  • Manage institution-wide quality assurance processes, including the University's participation in national quality assurance initiatives, e.g. national reviews of the Council on Higher Education (CHE); internal and external review of academic and support service departments; and module evaluations.
  • Manage and administer the academic structure and qualifications on PeopleSoft and the seamless integration thereof with the online registration process.
  • Ensure the assurance of Short Learning Programmes and concomitant administrative support activities, including but not limited to the setting of standards and devising of quality assurance instruments.
  • Actively participate in relevant Committee Structures.
  • Maintain effective working relationship with academic faculties, other academic support services and the senior management of the institution.
  • Participate in the strategic planning and operational processes of DIRAP to mote cross functional unity and engagement.
  • Direct the operational management of the unit, i.e. operational planning and reporting, human resources and financial management, and general oversight of the Academic Planning team.
  • Keep abreast of the external regulatory environment that governs the university e.g. Department of Higher Education, Science and Technology, South African Qualifications Authority and the Council on High Education and act accordingly.
Inherent requirements:
  • A PhD on NQF level 10.
  • A minimum of ten (10) years' relevant experience in Higher Education and academia with at least five (5) years in a middle management role.
Required competencies:
Business Acumen:
  • Ability to adhere to rules and strictly follow work regulations.
  • Proficient in using MS Office and academic management systems.
  • In depth knowledge of the South African Higher Education context, including (but not limited to) the role and function of the DHET, CHE, SAQA and the HEQSF.
  • In-depth knowledge of curriculum development and transformation and quality assurance.
  • Knowledge of institutional policies, management procedures and administrative processes.
Results Orientated:
  • The ability to set high standards, establish tough goals, and to work to achieve success.
  • The ability to cope with a frequently changing environment and to adapt to evolving situations.
  • The ability to stick with tasks, not give up, and overcome obstacles in completing one's task.
  • The ability to be reliable, responsible, dependable and to fulfil obligations.
  • The ability to maintain composure and self-control.
  • The ability to deal calmly and effectively with high stress situations.
Strategic Thinking:
  • The ability to deal with several activities at a time.
  • The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
  • The ability to plan work and to follow plans.
  • The ability to be creative and open-minded when addressing work issues.
  • The ability to carefully analyse information and use logic to address issues and problems at work.
  • The ability to maintain high levels of personal motivation, energy and enthusiasm.
  • The ability to lead, take charge of situations, and offer opinions and directions to others.
  • The ability to be cooperative with others, display a good-natured attitude, and encourage people to work together.
Building Coalitions:
  • The ability to negotiate, sell, influence and to persuade others.
  • The ability to be self-assured and at ease with people in all types of social situations.
  • The ability to be sensitive and understanding to the needs and feelings of others.
  • The ability to interact with others and establish personal connections with people.
  • The ability to make decisions through consultation, collaboration, and working with close supervision.
Other additional knowledge/skills needed to perform effectively in the position:
  • Technological savvy.
  • Corporate governance.
  • Management principles, methodologies and tools.
  • Problem solving and root cause identification skills.
  • Acute business acumen and understanding of organizational issues and challenges.
  • Project management approaches, tools and phases of the project lifecycle.
  • Knowledge of and insight into the challenges facing higher education.
  • A PhD on NQF level 10 with specialisation in Higher Education studies will be an added advantage.
  • A proven research record of relevant publications in the field of Quality Assurance.

Assumption of duties: As soon as possible

Closing date: 16 May 2021

The salary scale is available on request.

For enquiries, please feel free to contact 051 401 9848/ 7705/ 7267 or email

Fringe benefits:
(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

The University reserves the right not to fill the post. The University subscribes to and applies the principles prescribed by the Employment Equity Act. Preference will be given to candidates from the designated groups, in accordance with the principles of the aforementioned Act and the employee profile of the specific department/division.

The UFS is committed to the pursuit of excellence, diversity and redress in achieving its equity targets. Our Employment Equity Plan is available at For this post, we seek particularly to attract black (i.e. African, Coloured and Indian) and disabled South African candidates.

The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.

External candidates can click HERE to apply online.
UFS staff members can log onto PeopleSoft, click Self Service, Recruiting, and Careers to apply online.

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