Job Details

4603:Publishing Coordinator (post level 10/11)

Job Summary
• Strengthen the company's portfolio by managing quality submission volumes, improving author satisfaction, and growing impact of the three imprints. • Manage the books imprints and portfolio to ensure individual book, departmental, and divisional t

Department Library and Information Services

Bloemfontein Campus

Publishing Coordinator (post level 10/11)

Job ID: 4603

This post was previously advertised as Job ID: 4481. All applications received in response to the previous advertisement, will automatically be considered again. Previous applicants therefore do not need to reapply.

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: - Applications submitted through any other platform will not be considered.

Please ensure that all relevant documentation is attached to your application. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.
  • A detailed curriculum vitae and cover letter;
  • Certified copies (not older than 6 months) of qualifications (please provide the SAQA accreditation in the case of foreign qualifications);
  • A certified copy (not older than 6 months) of your identity document (ID);
  • Proof of registration with a Professional Body (if applicable);
  • A copy of your driver's license (if applicable).
  • A service record of your current employer / last employer (only applicable to external applicants).
Duties and responsibilities:

Book publishing and editorial strategy

  • Strengthen the company's portfolio by managing quality submission volumes, improving author satisfaction, and growing impact of the three imprints.
  • Manage the books imprints and portfolio to ensure individual book, departmental, and divisional targets (including revenue, quality, profitability etc.) are achieved.
  • Collaborate with editors and book authors to publish high-quality content.
  • Ensure that all book production functions meet cost, quality and schedule requirements and that the highest customer service objectives are achieved.
  • Identify and advise on possible workflow improvements in the publishing process; initiate remedial actions, negotiations and process changes where necessary.
  • Work with finance, marketing, and operations colleagues to ensure maximum profitability of the Imprints, including management of costs; initiate remedial actions, negotiations and process changes where necessary.
  • Ensure the timeous compilation and printing and signoff of book hard copies and eBooks.
  • Identify, manage, and develop plans for scholarly books growth.
  • Develop, implement, and maintain the company's books publishing policies across the Imprints and portfolio.
  • Commission and coordinate authors, peer-reviewers, illustrators, designers, editors and proof-readers.
  • Ensure that books are adequately peer-reviewed and wholly aligned with South African Language standards.
  • Monitor and project manage the book development process and maintain the set project timelines for each book.
  • Efficiently manage and monitor publication budgets.
  • Efficiently manage publishing administration.
  • Coordinate and manage legal obligations related to publishing, including contracts and permissions.
  • Efficiently manage author quotations, invoices, and royalties.
  • Host book launches, book reviews.
  • Write book reviews for newspapers, radio and other platforms.

Management of Publication Systems

  • Identify and seek out any suitable software systems that is needed for operational efficiencies.
  • Suggest changes to the software system as required to enhance operational efficiencies.
  • Oversee the testing of any changes to ensure it meets operational requirements.
  • Ensure that all policies are up-to-date and, at a minimum, comply with the funder, government, and industry-wide standards.
  • Advice, guide and support Editors and Authors on Publishing Integrity and Ethics were necessary.
  • Stay abreast with OA trends and developments and the press's position and activities, which could include listening to webinars on the topic and reading various reports.
  • Stay current with trends specifically in the way of transformative agreements, as well as the state of market and government policies around OA, both locally and globally.

Contract Management

    • In compliance with the University's legal and compliance requirements ensure:
      • That correct contracts for all titles on the publication programme are in place before the editorial process commences.
      • Management of Co-Publishing agreements and copyrights
      • Management of the sales of subsidiary rights, which include translation rights, TV and film rights, dramatization rights, etc.
      • Lead pre-emptive contract renewals and submit business plans for approval.
      • Ensure high quality business proposals and persuasive presentations
In accordance with the university's strategic priorities
      • Contribute to the overall goals, development, motivation, and management of the Book Publishing department.
      • Ensure that all duties are properly executed to achieve the goals and objectives assigned to the department.
      • Cultivate a culture of excellence, innovation, customer-centricity, collaboration, and transparency.
      • Responsible for managing all contractors for book publishing.
Inherent requirements:
      • A Bachelor's or B-Tech degree on NQF level seven (7)
      • A minimum of two (2) years' relevant experience related to the duties and responsibilities.
Required competencies:
      • Results Orientated:
        • The ability to stick with tasks, not give up, and overcome obstacles in completing one's task.
        • The ability to be reliable, responsible, dependable and to fulfil obligations.
      • Strategic thinking:
        • The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
        • The ability to carefully analyse information and use logic to address issues and problems at work.
      • Business Acumen:
        • The ability to adhere to rules and strictly follow work regulations.
        • Proficient in using MS Office.
      • Leading:
        • The ability to be cooperative with others, display a good-natured attitude, and encourage people to work together.
        • The ability to maintain high levels of personal motivation, energy and enthusiasm.
      • Building coalitions:
        • The ability to make decisions through consultation, collaboration, and working with close supervision.
        • The ability to be self-assured and at ease with people in all types of social situations.
      • Publishing and editorial management experience.
      • Manuscript management system knowledge and knowledge of associated workflows.
      • Published author.

Assumption of duties: As soon as possible.

Closing date: 1 July 2022

The annual remuneration package, including benefits is R383 587.83 – R482 507.96 per annum, depending on the budget available for the position, relevant work experience and qualifications.

For enquiries, please feel free to contact me at 051 401 9848 or email at or Additionally, kindly contact 051 401 7267/9810/9003 for assistance.

Fringe benefits:
(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

The University reserves the right not to fill the post. The University subscribes to and applies the principles prescribed by the Employment Equity Act. Preference will be given to candidates from the designated groups, in accordance with the principles of the aforementioned act and the employee profile of the specific department/ division.

The UFS is committed to the pursuit of excellence, diversity and redress in achieving its equity targets. Our Employment Equity Plan is available at For this post, we seek particularly to attract black (i.e. African, Coloured and Indian) and disabled South African candidates.
The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.

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